Committee Information
Southshore Falls
aCommittee Information
Staying Informed
Article 5, 5.1 of the SSF By-laws allows the Board of Directors to create committees and appoint members to perform tasks appropriate to the committees’ function. The membership will serve in an advisory capacity at the Boards Request and the Board will be responsible for the approval of recommendations submitted by the committees.
Resident Sign-In
Membership/Applicant Process for all committees
Any and all committee membership openings must be posted via SSF Management Email to the entire community.
Please email or drop off to Management a notice of interest plus resume or brief background history
Management will verify on a monthly basis that all committee members and applicants are in good standing with the association. If a violation is upheld by the Fining and Suspension committee on an active committee member's account, they will be suspended from their committee until the violation is cured.
All Committee membership will serve a term of 2 years except the Chairman and Secretary who will serve terms of 3 years.
Candidate interviews will be scheduled and conducted by committee members.
New Members will be selected by the committee, approved by the Board first, then notified by phone and lastly, appointed by the Board at the next BOD Meeting.
Committee Chair positions will be chosen and voted on by the committee itself.
Candidates not chosen will be notified by email.
Committee Meeting Minutes
If the Committee published minutes, they can be found under each Committee's folder, on the Resident Portal under the main Committee Reports Section, in a "Meeting Minutes" folder.
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Southshore falls
Southshore Falls Board
Meet Our Board Members
Tina
Shely
Rachel
Architectural Review Board
This board approves or disapproves resident requests to make any exterior changes to their residence or property based on the HOA-approved ARB Guidelines. In some cases, they can work with the residents providing explanations as to how a request can be revised to get approval
- Current ARB Guidelines
- ARB Mission Statement 2021
- ARB Application
- SSF Paint Samples - Sherwin Williams Web Site
Committees
Full list of current Committee Members can be found on the Frontsteps Resident Portal.
Contract Compliance & Oversight Committee
This committee assists the Board of Directors by reviewing outside vendor contracts to verify all reasonable expectations of SSF are listed in the contracts. In addition they are responsible to actively monitor each vendor's performance in meeting the standards and requirements of the contract.
Finance Committee
The Finance Committee may assist the Treasurer with the preparation of the SSF Annual Budget. The Committee may also assist the BOD and Property Manager with any other finance related HOA tasks/projects. The Committee may also function as a liaison between Residents and the BOD for any financial related questions/concerns.
HOA Document Review Committee
This committee will advise and assist the Board of Directors by reviewing all HOA documents, one at a time, for updates and/or revisions necessary to bring our documents up to the current needs and times of 2021 and beyond. Their scope of work will be ongoing and long term. Ultimately their suggestions will be sent to the SSF Board of Directors for agreement, the HOA attorney for review and then on to the community for approval by vote.
Landscaping Committee
This committee assists the Board Of Directors in monitoring, planning and budgeting the community landscape. Their focus is to follow Florida Friendly practices and guidelines advising the selection of plantings based on color, height, longevity and seasonality.
Pond (ad Hoc) Committee
* Merged with Landscaping Committee (08/2022) The (ad Hoc) Pond Committee assisted the BOD in preparing an RFP (Request For Proposal) that was used to give potential vendors a basis to bid work for the remediation of the Southshore Falls Ponds.
Welcome/Lifestyle Committee
This committee extends the welcoming hand of friendship to all new residents of Southshore Falls and introduces them to the neighborhood community, Apollo Beach, and surrounding areas. In addition, they serve as a planning and sounding board for the lifestyle director and residents related to planning and execution of social events and ideas.
Maintenance and Advisory Committee
The Maintenance and Advisory Committee will serve in an advisory capacity to the Board of Directors and the Community Association Manager. Providing recommendations on aspects relating to facilities, maintenance, infrastructure and utilities at Southshore Falls. The Committee may undertake maintenance tasks that would otherwise be contracted-out to other companies provided that those tasks don’t require special licensing and shall assist the Contract Compliance and Oversight Committee and the Maintenance Supervisor in reviewing bid specifications and contractor estimates for larger maintenance issues or projects. They may also undertake special projects that enhance Southshore Falls.
